Maintenance Systems Coordinator (CMMS Data Integrity/Spare Parts Codification/Maintenance Systems Coordination) – Southern Africa

Reference Number: DGS-0004

Job Description:

Our client is seeking a Maintenance Systems Coordinator to drive equipment data integrity, spare parts codification, and CMMS accuracy as RP 2.0 assets are commissioned and the maintenance management system is built. Ensure the maintenance team can plan effectively by keeping the system current, accurate, and usable — this is a data and systems role, not an engineering role. The CMMS is currently incomplete: equipment IDs, specifications, PM schedules, and job plans are missing or outdated for both existing and incoming RP 2.0 equipment. Spare parts codification is insufficient for prioritized stock management under limited cashflow. The Maintenance Systems Coordinator's primary accountability is data accuracy — every day, not only during project phases.

Responsibilities:

• Equipment IDs, specifications, PM schedules, and job plans entered for all current fleet and all RP 2.0 equipment — completed before commissioning commences.
• Spare parts catalogue built and maintained: parts codified, min/max stock levels set, reorder points established — prioritised for limited cashflow, not best-case scenarios.
• CMMS data integrity sustained as new RP 2.0 equipment is commissioned and commissioning spares are consumed — register updated within 24 hours of change.
• Procurement coordination with Stores: planned maintenance window parts confirmed as available at least 1 week ahead.
• Instrument register for Instrumentation Technician maintained and current: loop diagrams, calibration records, instrument index.
• Data accuracy audit conducted monthly: discrepancies identified, corrected, and reported to Maintenance Engineer.

Requirements: Qualification and Skill

• Technical administration background with strong data orientation — detail discipline is the defining attribute.
• Experience with CMMS, ERP, or asset management platform (system-agnostic; able to learn the current system).
• Spare parts codification or stores/inventory management background is a significant advantage.
• Able to work methodically through large volumes of equipment data without losing accuracy or momentum.
• Mining or industrial environment context helpful — not essential; willingness to learn the plant is required.
• Does not need to be a qualified engineer — systems and data rigor matter more than technical qualifications.
• Data accuracy is the primary accountability; RP 2.0 equipment data must be fully captured in the CMMS before commissioning, and all updates must be completed within 24 hours of any equipment or inventory change.
• Spare parts codification and reorder points must reflect real cashflow constraints (not theoretical best practice), ensuring the system is practical, fundable, and usable for planning.

Benefits and Contractual information:

• Reports To: Maintenance Engineer.
• Work Cycle: Day shift / standard hours.

If you wish to apply for the position, please send your CV to Daniel Scholtemeyer at [email protected]

Please visit www.mining-recruitment-jobs.com for more exciting opportunities.

Daniel Scholtemeyer

Executive Talent Consultant     

CA Mining

CA Mining will respond to short-listed candidates only. If you have not had any response in two weeks, please consider your application unsuccessful, however your CV will be kept on our database for any other suitable positions.

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