Supply Chain Assistant

Job Qualifications:

• Bachelor`s degree in Business Administration, Supply Chain Management, Logistics, Accounting or related field 
• 2-3 years experience in billing, logistics or admin support (general) 
• Knowledge of invoicing procedures and logistics documentation 
• Proficient in Microsoft Excel and MS Office 
• Strong attention to detail and accuracy 
• Good communication and coordination skills 
• Ability to work under deadlines 
• Good communication skills; 
• Amenable to report to work in BGC Taguig office 

Job Description:

• Prepare and process vendor invoices based on approved rates and contracts. 
• Verify billing accuracy against delivery records and service agreements. 
• Coordinate with operations, warehouse, and transport teams for billing validation 
• Ensure timely billing submission to Finance or Accounting team  
• Track project-related documentation and cost records. 
• Maintain organized records of shipments, billing documents, and project files 
• Assist in payment follow-ups and reconciliation with Finance 
• Support reporting and compliance documentation 
• Track and record all incoming POD. 
• File all POD basis customer / client records per year. 

Billing Management and POD Filing 

Billing Management 

• Review and validate billing report vs the accrual submitted. 

• Ensure invoices reflect correct rates and approved charges 

• Monitor billing discrepancies and resolve within agreed timeline 

• Maintain billing tracker for monitoring status and collections 

• Prepare weekly/monthly billing reports 

Proof of Delivery (POD) Filing 

• Collect and verify signed PODs from drivers and transport providers or from the 3PL or Logistics Provider (KPLI, FAST and CEL, GAC,) 

• Ensure POD completeness (signature, date, stamp when required) 

• Digitally scan and archive PODs – through our shared file folder. 

• Maintain organized physical and electronic filing system 

In 1990, a group of HR practitioners gathered to realize a common vision – to promote a continuous cycle of providing careers to professionals. Motivated by passion and fueled by entrepreneurial spirit, Searchers & Staffers was born serving the professional and executive hiring needs of various business partners. 

Through the years, the company was able to develop a robust network of candidates for various positions and levels. We managed hiring demands across all industries. This provided us the opportunity to work with Filipino and multinational clients in the areas of Consumer Sales & Distribution, Manufacturing, Information Technology, Semiconductor, Pharmaceutical, Shipping, among others.

2012 saw the company changing its name to We Search @ Searchers & Staffers Corp.  Adapting to the times, it has been our advocacy to train young professionals to become instruments in bringing talents and client-companies together. Our recruitment efforts go beyond searching and placing. We nurture relationships and offer services that aim to add value to any organization’s hiring process. We are driven by a purpose: to become our clients’ dependable Talent Acquisition Partner and our candidates’ Career Partners.