Group Payroll & HR Administrator (Payroll/ Administration/ Human Resources) - Johannesburg, South Africa

Nature & Scope:

The Group Payroll & HR Administrator will report to the Head of Human Capital Administration and be responsible for managing payroll data for 18 companies across 8 African countries. This role involves ensuring accurate payroll management, compliance with local regulations, and effective communication with internal and external stakeholders.

Responsibilities:

• Collect, verify, compile and distribute employee payroll data for 18 different companies, in 8 different African countries.
• Calculate and process weekly and monthly payroll changes timeously and align with the Payroll Bureau’s Service Level Agreement (“SLA”).
• Process new appointments, terminations, promotions, salary adjustments and medical aid amendments monthly.
• Ensure in-country Human Resource (“HR”) Representatives adhere to payroll calendars and deadlines.
• Liaise with in-country HR Representatives, management, staff and third parties on payroll queries and provide regular feedback.
• Validate variance reports to ensure accuracy of payroll and the understanding of payroll calculations. This will include doing payslip interpretations.
• Ensure the accountants receive salary funds requests timeously.
• Ensure monthly payroll journals are provided to the accountants timeously.
• Complete unemployment forms.
• Update and maintain leave database.
• Complete and submit quarterly STAT SA reports.
• Manage annual internal and external payroll auditing.
• Manage and maintain payroll and employee files electronically.
• Complete Wage Declaration Forms for most of the companies.
• Provide department heads with reports as and when required.
• Provide accountants with a monthly salary matrix headcount report.
• Ensure monthly statutory payments and submissions are processed timeously.
• Ensure payroll compliance standards are in alignment with local payroll regulations.
• Stay up to date with statutory payroll regulations and best practices in Africa.
• Liaise with service providers such as, but not limited to, bankers, auditors, pension & provident fund service providers, medical aid service providers and payroll bureau.
• Maintain suitable and adequate documentation of all work performed, with appropriate security and confidentiality safeguards.
• General day-to-day human resources administration.
• Assist with various administrative and operational issues.

Requirements: Qualification and Skill

• Matric/Grade 12 is essential.
• A relevant Payroll or HR Qualification will be advantageous.

Experience / Background Preference

• The ideal candidate will have THREE to FIVE years’ working experience in payroll.
• Knowledge of Document Management Systems is essential.
• An understanding of payroll processes is essential.
• Basic knowledge of payroll related legislation which includes BCEA, UIF, Medical Aid and Pension
• Fund Regulations is essential.
• Basic understanding of accounting principles is essential.
• Microsoft Excel - Intermediate Level.
• A strong command of English, both written and verbal, is a requirement of the job.

Key Competencies:

The successful candidate will need to demonstrate the following:

• Very strong administrative skills.
• A very strong work ethic.
• Excellent interpersonal skills.
• Excellent written and verbal communication skills.
• Ability to communicate efficiently and effectively on all levels.
• Ability to work well in a team environment.
• Ability to maintain a very high level of confidentiality.
• Analytical and problem-solving skills.
• Able to multitask while effectively managing timelines.
• Must be able to work under pressure and meet tight deadlines in a fast-paced environment.
• Very strict attention to detail.
• A very structured, organized and methodical manner of working.

If you wish to apply for the position, please send your CV to [email protected].

Please visit www.caglobalint.com for more exciting opportunities.

Sahil Bissoon

Business Development and Recruitment Specialist

CA Finance

CA Global will respond to short-listed candidates only. If you have not had any response in two weeks, please consider your application unsuccessful however your CV will be kept on our database for any other suitable positions.

CA Global Headhunters is an international staffing company with a specific focus on recruitment in Africa. Our extensive, diverse candidate network built up over 10 years comprises the most skilled and experienced candidates. We recruit talent of the highest standards across African sectors, including Mining, Oil & Gas, Engineering, Banking, Finance, Legal, Insurance, Commodities, and Agriculture. As African markets continue to grow and develop, so too does our skill and expertise, ensuring that we deliver the best service to both clients and candidates.

Thanks to our access to global networks and resources, we understand our clients’ cultures, operations, business strategies, and industries. We are always on par with the latest technologies and trends which assist us in sourcing the best talent for clients. Whatever stage of the project lifecycle, we can put forward the right candidates with the right skills.