Job Title: Executive Assistant Location: Hamburg, Germany Employment Type: Full-Time Job Summary We are seeking a highly organized and proactive Executive Assistant to support the Department Head in managing daily business operations. The ideal candidate will ensure smooth administrative processes, coordinate internal activities, and provide professional support across executive, office, and recruitment functions. Key Responsibilities * Provide administrative and operational support to the Department Head in day-to-day business activities. * Independently organize and coordinate departmental operations while ensuring efficient administrative workflows. * Welcome and assist clients, candidates, and external business partners. * Plan and organize company events, meetings, and internal functions. * Arrange, book, and manage business travel, including travel expense administration. * Handle office administration, including ordering office supplies and managing incoming/outgoing mail. * Support the administrative management of the company fleet and IT assets (e.g., issuing and collecting laptops and other equipment). * Assist the recruitment process by scheduling and coordinating candidate interviews. * Perform general administrative duties to support the department’s daily operations. Required Qualifications * Completed vocational training, bachelor’s degree, or an equivalent qualification. * Several years of professional experience, preferably in an Executive Assistant, Office Management, or similar administrative role. * Strong organizational and multitasking skills with excellent attention to detail. * Proactive, reliable, and service-oriented approach to work. * Friendly, professional, and collaborative team player with excellent interpersonal skills. * High level of responsibility, discretion, and confidentiality. * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Excellent communication skills in German and English, both written and spoken. Preferred Skills * Experience supporting senior management or department heads. * Experience coordinating business travel, events, and office administration. * Exposure to recruitment coordination or HR administrative activities is an advantage. Key Skills * Executive Support * Office Administration * Calendar & Travel Management * Event Coordination * Recruitment Coordination * MS Office * Administrative Operations * Fleet & IT Asset Administration * Customer & Stakeholder Management