Project Coordinator: Board Performance Evaluations – Sandton - Hybrid

Our client is a leading professional body dedicated to advancing corporate governance and director development in South Africa.

They are seeking a highly organised and detail-oriented Project Coordinator to join their Board Performance Evaluations (BPE) team.

This role is ideal for a project coordinator / project administrator who thrives in a client-facing, fast-paced, professional services environment, and is passionate about delivering high-quality governance and evaluation projects.

Role Purpose

The Project Coordinator is responsible for the end-to-end coordination and administration of Board Performance Evaluation projects, ensuring seamless execution, strong stakeholder communication, and high-quality deliverables.

This role plays a critical part in maintaining the organisation’s professional reputation, service excellence, and client satisfaction.

Key Responsibilities

Project Coordination & Administration

• Manage and track client requests, proposals, tenders, and bids
• Prepare and coordinate project documentation, agreements, and deliverables
• Develop and manage Gantt charts, project plans, and timelines
• Track project progress using digital project management tools
• Provide regular project updates and escalate risks where required
• Coordinate multiple projects simultaneously to meet deadlines

Client & Stakeholder Engagement

• Act as the primary point of contact for project stakeholders
• Lead project kick-off meetings and client engagements
• Coordinate meetings, workshops, interviews, and travel logistics
• Maintain clear and professional communication throughout project lifecycle

Questionnaire & Data Management

• Prepare and manage project questionnaires and survey tools
• Monitor survey completion and track response rates
• Extract and analyse data using Excel and reporting tools
• Conduct quality control checks to ensure data accuracy

Reporting & Deliverables

• Perform quality assurance on project deliverables
• Prepare reports and documentation for facilitators and clients
• Conduct project reconciliations (income & expenses)
• Manage post-project client satisfaction surveys

Financial Administration

• Prepare and submit client invoices
• Track and follow up on debtors
• Manage facilitator invoices and approvals
• Support basic project financial tracking and reconciliation

Minimum Requirements

• 2–3 years’ experience as a Project Coordinator / Project Administrator
• Experience in a corporate, consulting or professional services environment
• Strong project coordination and administration skills
• Intermediate to advanced Microsoft Excel and MS Office
• Experience working with surveys, data analysis, or reporting tools
• Ability to manage multiple projects and deadlines simultaneously

Advantageous

• Project Management certification
• Experience in governance, consulting, or professional services environments
• Exposure to Board / Executive-level stakeholder engagement
• Experience with Gantt charts and project tracking tools

Key Competencies

• Strong attention to detail and organisational skills
• Excellent communication and stakeholder management ability
• Ability to work under pressure and manage competing priorities
• Strong problem-solving and coordination skills
• High level of professionalism and client service orientation
• Ability to engage confidently with stakeholders at all levels

Remuneration

Market Related Salary

Interested?

Apply online

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