Job Description – DM/Manager Admin & Security

Position

DM/Manager – Admin & Security

Department

Human Resources & Administration

Location

Mumbai

Reporting To

Head – Admin & Security

Job Purpose

We are looking for an experienced and proactive DM/Manager – Admin & Security to oversee the organization’s overall administration and security operations. The role involves managing office administration, vendor coordination, facility operations, contract workforce management, and ensuring a safe and efficient workplace environment.

Key Responsibilities

• Manage and coordinate overall administrative operations across the organization

• Implement and streamline office administration procedures and systems

• Supervise facility management activities including housekeeping, pantry, security, travel desk, and office maintenance

• Oversee security operations and ensure compliance with safety standards

• Manage office inventory, procurement, and vendor coordination

• Monitor administrative budgets, CAPEX & OPEX expenses

• Handle vendor agreements, contracts, and negotiations

• Supervise contract workforce including security staff, housekeeping staff, DEOs, and support staff

• Coordinate office events, renovations, recycling, and infrastructure-related activities

• Collaborate with internal stakeholders including Finance, Commercial, IT, Audit, and employees for smooth operations

• Liaise with external authorities, premises owners, and vendors whenever required

Key Result Areas (KRAs)

• Smooth functioning of administrative operations

• Effective vendor and facility management

• Timely coordination with stakeholders for admin support

• Cost optimization and expense monitoring

• Efficient management of contract employees and support staff

• Strong security and workplace management

Educational Qualification

• Bachelor’s Degree (Mandatory)

• MBA or relevant specialization preferred

Experience Required

• 8–10 years of experience in Administration & Security Management

• Prior experience in handling facilities, vendor management, and office administration preferred

Skills & Competencies

Functional Skills

• General Administration

• Security Management

• Vendor Management

• Facility Management

• Cost Analysis & Budget Monitoring

• Contract Workforce Management

Behavioral Skills

• Strong communication skills (written & verbal)

• Analytical and multitasking abilities

• Team player with leadership qualities

• Good time management skills

• Quick learner and problem-solving mindset

• Proficient in MS Office and computer applications

Key Stakeholders

Internal

• Finance Team

• Commercial Team

• Audit Team

• IT Team

• Employees & Peers

External

• Vendors

• Statutory Authorities

• Civil Authorities

• Building/Premises Owners

Preferred Candidate Profile

• Strong experience in administration and facility operations

• Ability to manage multiple stakeholders and vendors

• Good understanding of office management procedures and security operations

• Experience in handling large office setups and support functions preferred