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Receptionist
Job Location
Redwood City, CA
Experience (in Years)
-
Job Type
Contract W2
Job Openings
Receptionist
Job Description
Manage the Shores front desk administration and support functions for headquarters workplace. This position oversees the daily activities needed to ensure a functional, efficient, and safe working environment for employees. Work schedule: 8:00 am – 5:00 pm daily. Flexible as business mandates. Office Administration and Operations– 50% · Manage primary receptionist responsibilities: answering phones, voicemails, greeting visitors and customers. · Expenses control: Process invoices and track expenses. · Prepare and maintain files, reports, records, and detailed departmental data. · Coordinate monthly facility invoices with accounts receivable and the purchase order procedures. · Manage hoteling reservations and workstations. · Coordinate any headquarters event catering: ordering, routing, and tracking of catered meals. · Coordinate Emergency Procedures with Building and RVBD Team. · Oversee internal employee and equipment relocations and keep an updated roster. · Arrange New Hire & terminated employee desk management and coordinate with IT for equipment set up and removal. · Order office supplies and vending & pantry supplies. · Provide support and back-up to all other positions in Facilities and Administration when needed. Facilities Management –50% · Assign daily facility tickets and track completion progress. · Complete any facility tickets for any Redwood Shores site requests. · Manage access badge creation and maintenance for global offices. · Coordinate and monitor lobby security during office hours. · Manage shipping and receiving at Redwood Shores headquarters. · Manage ergonomic program management for Redwood Shores based employees, remote offices, home offices. · Be an active Emergency Response Team member. · Advise on all space planning and design of floor space and workstations. · Perform preliminary space planning efforts to guide internal team and vendors. · Coordinate purchasing of office furniture and equipment. · Serve as the daily primary contact with Building Management & Building Security · Environmental monitoring and control · Handoff daily after hour activity planning and monitoring to Security Operations Center Requirements: · Excellent oral communication skills; good written communication skills. · Good interpersonal and team working skills; able to deal positively and productively with complaints, conflicts, and requests for service. · Ability to complete basic Physical Security Classes designed for Reception. · Good analytical skills: able to accurately compile statistical data and to detect inconsistencies in data. · Experience with access control applications. · Ability to work in a fast-paced, high-pressure environment. · Self-starter; able to adapt to changing priorities and work on multiple projects. · Good telephone and customer service skills helpful. · Proficiency with computer programs (Windows, Excel, Power Point). · High energy level and positive outlook on job and group responsibilities; initiative. · College degree in a field related to the position. Minimum 5 years administrative / office experience in a fast-paced environment.
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