Administrative Support II ( 24403-1)

Description:

• Executive Briefing Center Audio/Visual Specialist
• Position is Onsite in Santa Clara
• 2-5 Years of Experience. Provides administrative and clerical support to managers and/or staff. Answers calls, coordinates messages and provides information to callers. Handles internal and external mail. Maintains files, office supplies and operates office equipment. Creates and proofs documents. May be assigned to various functional areas of the company.
• The Company
• We're Hitachi Digital, a global digital solutions and transformation business with a bold vision of our world's potential. We're people-centric and here to power good. Every day, we future-proof urban spaces, conserve natural resources, protect rainforests, and save lives. This is a world where innovation, technology, and deep expertise come together to take our company and customers from what's now to what's next. We make it happen through the power of acceleration.
• Imagine the sheer breadth of talent it takes to bring a better tomorrow closer to today. We don't expect you to 'fit' every requirement - your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.
• About Hitachi Digital
• Headquartered in Silicon Valley, Hitachi Digital is one of the fastest growing divisions at Hitachi and crucial to the company's strategy and ambitions for the future. At the same time, Hitachi Digital is part of the rich and proud legacy of Hitachi, which has been delivering innovative solutions for the benefit of society for over 110 years.
• Through the power of our group companies, Hitachi Digital delivers end-to-end digital transformation services to marquee global brands. Our portfolio of capabilities and services range from Ideation to Operation and everything in between (from design, to engineering to hosting and ongoing operations). We help our clients harness the power of digital technologies to transform their products, services, and their business - redefining and strengthening their
• relationship with their customers via digital channels.

The Role

• We are seeking a highly skilled Executive Briefing Center Audio/Visual Specialist. This person can work independently and proactively in a fast-paced, high profile and high stress environment. Primary responsibilities will include day to day meeting management for our Santa Clara headquarters including executive meeting support. This role requires someone who is detailed, extremely organized, and can manage multiple projects at once. The normal work week is 40 hours per week with occasional required overtime. Some travel may be required.

Responsibilities

• Applicant will perform tasks that include setup, testing and overall support of meetings including some video production.
• Involved with the install, and maintenance of conference room systems.
• Troubleshooting conference room systems
• Training users how to use conference room systems and applications
• Working with Executive Administrators to pick the best solutions for meetings
• Working directly with vendors to resolve meeting related issues
• Working with Engineering on new solutions and testing new applications
• Deliver an exceptional attendee experience for all programs; anticipate challenges and be resourceful to recommend efficient and achievable solutions to ensure success

Qualifications

• An associate degree or equivalent experience is desired.
• Excellent communications skills
• Ability to work in a global multi-cultural environment
• Efficient project management, attention to detail and organization skills.
• Ability to multi-task and adjust to shifting priorities.
• Ability to work both independently and as part of a globally dispersed team
• Comfortable in fast-paced, multi-tasking environments.
• Experience with Skype, Zoom, WebEx and other meeting software platforms.
• Experience with video production environments and terminology.
• Intermediate-skill level using Windows and Mac operating systems.
• Proficiency in interfacing computers with various displays.
• Solid understanding of Microsoft Office, particularly PowerPoint.
• Proficiency with interfacing computers with external peripherals
• Need to be familiar with a range of audio and visual equipment, such as sound boards, cameras, lighting, mics. Including arranging, connecting, tuning and operation of video and lighting equipment.
• Ability to lift 50 lbs.
• We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.