Events Administrator (37427827)

Description:

• We are seeking a talented and enthusiastic Experiential Marketing Events Administrator to support in the alignment and documentation for the entire Experiential Marketing team. This role provides a unique opportunity to gain hands-on experience in the Experiential and Events industry while working with a globally recognized entertainment brand.
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• RESPONSIBILITIES
• The ideal candidate for this role demonstrates impeccable organization, logistics implementation capabilities, a professional communication style, and demonstrable follow-through.
• Oversee vendor contract workflows and payment processes for the Experiential Marketing function, ensuring accuracy, compliance, and timely execution.
• Administer experiential best practice playbooks and toolkits across regional teams to drive consistency and operational excellence.
• Oversee swag store operations and branded goods guidelines, ensuring alignment with brand standards and efficient inventory and distribution management.
• Coordinate team and space calendars, meeting scheduling, and planning activities to support seamless team operations and cross-functional collaboration.
• Maintain and optimize the team-wide project status and alignment tracker,
• Stay up-to-date with industry trends and communicate fun, interesting event ideas to the Experiential Marketing Team
• Effectively manage and prioritize competing asks, intake feedback and direction, and manage tasks per deadlines
• Proficiency with Microsoft Suite (Outlook, Word, Teams, Excel, PowerPoint)
• Aptitude to learn tools and platforms (this role will be hands on with Smartsheet, Airtable, Miro, event registration platforms, Concur, and survey tools)..

Skills:    

• QUALIFICATIONS
• Applicants should possess integrity, pride in their work, and outstanding interpersonal skills. Collaboration in a no-ego, roll-up-your-sleeves approach is critical; we live and breathe “one team, one dream” as we break down and navigate complex issues together.
• Other necessary qualities are:
• Two to 3 years of relevant experience
• Experience in events, customer service, and/or hospitality; we say this, but, attitude and logistics/organizational skills are most critical – please apply even if Marketing or Communications was not your major!
• Comfort in high-pressure, high-visibility moments and an ability to stay calm and solution/action-oriented in those moments
• Passionate about events, experiential, and/or guest experience
• Desire to learn, grow, and push the boundaries
• Self-starter with a positive and solution-oriented demeanor
• We adopt a FlexWork workstyle. In-office work at our HQ will be necessary. Must also be available to occasionally work evenings and weekends and travel globally up to 25%