Job Title: Executive Assistant Location: Delhi, Okhla Phase-3
Job Overview: We are looking for a highly organized, proactive, and resilient Executive & Personal Assistant to support the Executive Director (ED) – Growth & Strategy. This role is critical in enabling efficient operations, supporting strategic initiatives, and ensuring seamless coordination across internal and external stakeholders in a fast-paced environment.
Key Responsibilities: Strategic Administrative & Calendar Management • Precision Scheduling: Manage and optimize the ED’s calendar, ensuring efficient time utilization with zero scheduling conflicts. • Meeting Excellence: Coordinate board meetings and high-level stakeholder engagements, including agenda preparation, minute-taking, and follow-up tracking. • Task Prioritization: Align the ED’s daily schedule and tasks with departmental priorities, particularly Sales targets and New Market Initiatives. Communication & Stakeholder Coordination • Professional Liaison: Act as the primary point of contact between the ED and key stakeholders, ensuring timely acknowledgment and responses within 24 hours. • Correspondence Management: Draft, review, and manage professional communications, reports, and presentations for internal and external audiences. • Confidentiality: Maintain strict confidentiality while handling sensitive business and personal information. External Relationship & Travel Management • Relationship Support: Assist in building and sustaining strong relationships with industry leaders and strategic partners. • Travel Logistics: Manage end-to-end domestic and international travel arrangements, including itineraries, visas, and local transportation. • On-Site Support: Accompany the ED on business trips as required, ensuring smooth coordination, networking facilitation, and logistical support. Operational Agility & Availability • High Responsiveness: Provide support in a dynamic environment with flexibility for extended hours and occasional travel based on business needs. • Resilience: Demonstrate composure under pressure, adaptability to shifting priorities, and responsiveness to direct feedback.
Requirements • Experience: Proven experience as an Executive Assistant or Personal Assistant, preferably in renewable energy, infrastructure, or related sectors. • Attributes: Highly organized, presentable, and professional with strong interpersonal skills. • Communication: Excellent verbal and written communication skills in English, with the ability to distill complex information into clear executive summaries. • Technical Skills: Advanced proficiency in Microsoft Office Suite and modern digital collaboration tools. • Structured Thinking: Ability to convert fast-paced instructions into clear, actionable outcomes. • Independence: Strong ability to work with minimal supervision and make sound decisions. • Curiosity & Learning Agility: Proactive approach to learning and staying updated on developments in the Indian energy sector.
People First is a niche talent sourcing and learning and development consulting firm in service since 1995. Our vision is to evolve and inspire evolution in organisations and institutions to journey to their ‘next orbit’ in terms of people, culture, learning, process, product and services.
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