The Client:
Our Client, a Banking Institution in Nicosia, is looking to recruit a PA/ Secretary for one of their General Managers.
The Position:
The PA/ Secretary will provide full administrative and secretarial support to the GM to ensure the smooth management of the day to day affairs. Handle sensitive and complex issues in a professional and objective manner.
Duties and Responsibilities:
Manage GM's electronic diary, assessing priority of appointments and reallocation as necessary.
Manage GM’s travel arrangements (including visas/accommodation).
Process GM’s correspondence, ensuring that incoming correspondence is dealt with by the GM/or on behalf of the GM, or other staff as appropriate.
Maintain GM’s office systems, including data management and filing.
Maintain records of GM’s contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.
Assist GM in researching and following up with action on matters which fall within the GM’s responsibility – chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the GM.
Organise meetings and ensure that GM is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Manage arrangements for the meetings, including production/distribution of agenda and papers.
Meet and greet visitors at all levels of seniority.
Any other duties as assigned by the GM.
Skills/Qualifications/ Experience:
High School Diploma and/or Diploma in Office Administration/ Secretarial Studies
Minimum 3 years of experience on a related field
Experience of electronic diary management.
Exceptional interpersonal, communication and organisational skills
Excellent attention to detail, with the ability to maintain a high level of accuracy.
Excellent command of the English and Greek languages, both verbal and written
Very good level of proficiency with MS Office applications
Location: The position is for the Client's offices in Nicosia, Cyprus.
Remuneration: An attractive remuneration package will be offered to the successful candidate according to qualifications and experience.
All applications are considered strictly confidential.
