Administrative & Logistics Officer

The Position:

On behalf of our Client, G.A. Stamatis & Co Ltd, we are seeking for an Administrative & Logistics Officer to join their team in Nicosia.

Duties & Responsibilities:

• Manage purchase orders for medicinal products and follow up with Principals to ensure timely delivery.
• Coordinate imports, shipments, collection and deliveries with freight forwarders and other external partners.
• Handle product costing and maintain accurate product, order, payment and other relevant information in the ERP system.
• Prepare monthly orders, reports and relevant documentation for Principals and Health Authorities.
• Review and monitor sales orders, invoices and related documentation.
• Coordinate and support the Logistics Assistant in day-to-day logistics activities.
• Monitor Health Authority tender announcements and communicate relevant information to Management and Principals.
• Prepare and submit tender documentation and maintain tender forecasts, orders, rebates and relevant ERP records.
• Support the Business Director with pricing procedures and other requirements relating to Health Authorities.
• Support quality procedures, including product recalls, destructions and supplier/subcontractor evaluations.
• Ensure compliance with company policies, SOPs, regulatory requirements, ethical standards and confidentiality obligations.
• Report product quality complaints, adverse events and other pharmacovigilance-related information in accordance with company procedures and required timelines.
• Assist with the organisation of company events, training sessions and internal meetings when required.
• Maintain accurate electronic and/or physical filing and administrative records.
• Provide administrative induction support to new employees.
• Assist with the maintenance and administration of company assets.
• Attend relevant Quality and other internal meetings and participate in company training as required.
• Act as designated back-up, when required, for certain logistics, warehouse, customer order/sales administration and basic IT support activities.
• Serve as one of the company's designated First Aiders.
• Undertake any other relevant administrative, logistics or operational duties assigned by Management.

Skills & Qualifications

• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management or another relevant field.
• Previous experience in logistics, procurement, supply chain, imports or a similar operational/administrative role.
• Experience within the pharmaceutical or healthcare sector will be considered an advantage.
• Good knowledge of MS Office, particularly Excel, and familiarity with ERP/accounting systems.
• Strong organisational and planning skills with the ability to manage multiple priorities and meet deadlines.
• High level of accuracy and attention to detail.
• Good numerical and analytical skills.
• Strong communication and interpersonal skills.
• Excellent command of Greek and English, both written and spoken.
• Valid driving licence.

Location: 

The position is for the Client's offices in Nicosia

Remuneration:

An attractive remuneration package will be offered to the successful candidate based on qualifications and experience including a competitive salary and medical insurance (in-hospital).

Apply now in strict confidence.

Only successful candidates will be contacted.