2b
Co-ordinates meetings, inclusive of Metcalf Board preparations, submission of reports to shareholders and arranging of catering for board meetings;
Prepare draft presentations for meetings (POWWOW) for CEO; Minute taking where required, as well as requesting agendas and minutes for
upcoming meetings; and, Manage CEO Expense Claims.
3. Manage Insurance
Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management of claims;
Manage all insurance; and, Arrange for marine / transit cover where necessary.
4. Imports and EForex Management
Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex;
In conjunction with Finance determine cashflow for large purchases, obtain authorization and book FEC in line with forecasted dates; and,
Balance transactions with bank statements bi-weekly. 5. Event Planning
Arrange and manage all aspects linked to large scale internal and external events, including but not limited to company Indabas.
6. Self-Development and Growth:
Realistic assessment of own strengths and development areas and undertake actions to address weaknesses.
The employee accepts that she may be required to carry out any other tasks as required by management based on operational requirements.
3. JOB EVALUATION CRITERIA A)
Knowledge and Skills
Secondary Education Grade 12
Tertiary Education (including Diplomas, Certificates and Degrees)
Diploma in Legal Secretarial / Paralegal
Experience Minimum 5 years related experience
B) Competencies Knowledge Skills
Solid knowledge of Microsoft Office Suite
Knowledge of office practice Imports processing
Strong Administration Skills Well-developed leadership and
junior management skills Excellent organisational skills