PROCUREMENT ASSISTANT

Job descripon – Procurement Assistant

Responsible for planning, development and execuon of sourcing and procurement plans/acvies region wise in coordinaon and ensuring smooth co-ordinaon with indenng dept. and corresponding with Suppliers on scope of supply and specicaons

Should have Excellent Knowledge about Products like Household, Hospitality Products, China wares, Glass wares, Flat wares, Hollow Wares, Kitchen ware, Bar ware, Light Kitchen Equipment, Linen (Bed, Bath & Restaurant), Guest room Amenies, Outdoor Furniture, front oce & room service Products, F&B Products, Fesval assortment, Paper Products and Disposables for daily operaons.

Always full ll the product requirement of corporate sales and Retails showrooms according to market.

Manage the purchasing and supply chain organizaon in all APAC regions France, Germany, Italy, globally also to support the business needs for related materials and services, including the strategic sourcing, procurement operaons & logiscs.

Preparing conrmed order, PO and coordinaon with internaonal suppliers. Builds and maintains strong working relaonships with internal customers and key suppliers.

Coordinates across global locaons and cross-enterprise sourcing acvies. Provides local market and supplier insights.

Leads or facilitates fact-based negoaons and authors complex contracts ulizing approved terms and condions and possesses the ability to write, edit and nalize contracts with minimal support from Legal. Gain consensus on acceptable risk levels and contract language with stakeholders including Legal, Risk, Business Unit leadership and others. Reviews and negoates supply contracts, subcontractor agreements, and other terms and condions.

Develops best pracce processes, and work together with Finance Esmaon team and IT to enhance the ERP set up and the evaluaon and set up of new procurement tools.

Maintain separate les for internaonal suppliers and local suppliers. Maintaining good relaon with local and internaonal suppliers for Challenged to ensure mely

delivery of equipment and materials as per specicaons within the set quality and mely delivery of materials.

Accountable for receiving purchase indents/requisions from user dept. Maintained the records by working in MM module in soware, relang to the materials

management, by supplier and by department / discipline, purchase orders and goods requisions and the Stock take records. Coordinaon with logisc and freight forwarder team to ensure smooth and mely delivery at ports by both by air freight and sea freight.

Connuous follow up for the material update with the logisc division for ETA. Time management Balance eort to bring the consignment, machines ordered for internaonal

suppliers (France Italy Germany etc.) either delivery directly to site to reduce the transportaon and storage cost according to site condions.

Supporng sourcing category mangers to enable build RFX documents and Coordinaon with various suppliers and internal stakeholders to provide support and guidance related to e-sourcing plaorm.

Contract Management- Provide the core support of creang contract records in the contracts tool and uploading contracts to the library, in addion, have been performing set of value-added services for the procurement organizaon.

E Sourcing, RFP/RFx creaon & Negoaons, Contract Negoaons, Supplier & Market

Intelligence Strategic Sourcing, Crisis Management, Statutory Compliance, Purchase / Procurement Strategies & Tendering Contract Life cycle Management, Contract database & SharePoint Management, Publishing Contract Expiry Report and Contract Renewal, Contract Creaon Vendor Management, Vendor Risk & Commercial Assessment, Vendor Oversight e.g. Business Connuity Plan Review, Vendor Prole Management, Operaonal Performance Review

Support the on-going compliance of the vendors to key governance issues such as insurance as well as tracking contract expiraon on a proacve basis. Undertake sensivity studies to determine the existence of client relaonships within prospecve vendors. Assist in the provision of market intelligence to the categories in associaon with outside contracted resources. Asses eecveness and compeve.

Contract Reporng - The enhanced list of services moves to the plane of reporng specic to the contracts database to providing category managers with informaon on contract numbers, vendor contacts, spend informaon etc. are generated and published.

Asses eecveness of the procurement process, highlighng issues and proposing soluons. Process Management and Training - Transion of new processes through conference calls and

web meeng with preparaon of full edge key stroke documentaon and SOP, training the team members to result in eecve and ecient producvity. Have created cheat sheets/checklist to ensure there is no compromise on accuracy.

Maintain strong knowledge of contract admin and billing processes to enable ecient applicaons. Populate excel reports as needed for measurement and tracking purposes. Conduct peer audits to check for accuracy and completeness as part of the quality plan to ensure adherence to process steps.

Company is one of the leading Hospitality Suppliers in the State of Qatar since 2003 with a huge client base. We are specialized in oering bouque, tailored soluons to suit the tastes and preferences of our individual clients. We have the honor and pleasure to represent and distribute some of the world’s best brands. Company has built up solid infrastructures, distribuon mobility, warehousing facility and above all, very strong and ecient markeng strategies. We have an established client services team, which can provide – outsourcing, managed service to bind together numerous business funcons. We hope to establish long-term client relaonships providing consist service levels. Over the years we have launched and posioned many products in the market. Our vast product range, compeve price and excellent service have enabled us to establish ourselves as a consistent supplier in this Hospitality Industry.

Our experse and long team experience in hospitality industry has enabled us to source and supply a wide range of Hospitality products which includes China wares, Glass wares, Flat wares, Hollow Wares, Kitchen ware, Bar ware, Light Kitchen Equipment, Linen (Bed, Bath & Restaurant), Guest room Amenies, Outdoor Furniture, front oce & room service Products, F&B Products, Fesval assortment, Paper Products and Disposables for daily operaons. We also specialized in innovave and customized products that suit the unique needs of our client. We have built our reputaon in the market on being responsive, reliable and have formed long-term relaonship with all our customers.